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Privacy Policy

Last updated: 10.08.2026

Chimera Community LLC respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains how Chimera Community LLC collects, uses, stores, shares and protects personal data when you access or use the website www.chimeracommunity.com, create an account, become a member, register for activities, participate in events, tournaments, training sessions, online programmes or other Chimera Community services.

This Privacy Policy is intended to comply, where applicable, with Regulation (EU) 2016/679, the General Data Protection Regulation (GDPR), including where Chimera Community LLC offers services to individuals located in the European Economic Area, as well as with applicable United States data protection laws.

1. Data Controller

The data controller is:

Chimera Community LLC
30 North Gould Street
82801 Sheridan, Wyoming
United States of America
EIN: 98-1928850
Email: info@chimeracommunity.com

2. EU Representative

As Chimera Community LLC is established outside the European Union and offers services to individuals located in the European Economic Area, Chimera Community LLC shall appoint, where required, a representative in the European Union pursuant to Article 27 GDPR.

EU Representative: [Name] [Address] [Email]

Until the EU representative’s details are published, data subjects may contact Chimera Community LLC directly at info@chimeracommunity.com.

3. Personal Data We Collect

Chimera Community LLC may collect and process the following categories of personal data.

3.1 Identification and Contact Data

  • Name and surname.
  • Email address.
  • Telephone number.
  • Postal address, where required.
  • Date of birth.
  • Nationality.
  • Country of residence.
  • Parent or legal guardian details, where the user is a minor.

3.2 Account Data

  • Username.
  • Password and authentication credentials.
  • Account preferences.
  • Membership status.
  • User profile information.
  • Login and account activity information.

3.3 Membership, Event and Participation Data

  • Membership subscriptions.
  • Tournament, event, clinic, training and online programme registrations.
  • Participation history.
  • Waiting list, selection and attendance information.
  • Team, group or role information.
  • Communications with staff, organisers or support.

3.4 Payment and Transaction Data

  • Payment status.
  • Transaction references.
  • Invoice or order details.
  • Subscription and purchase history.

Chimera Community LLC does not store full payment card details. Payments may be processed by third-party payment providers such as Stripe, according to their own applicable terms and privacy notices.

3.5 Images, Videos and Media Content

Where you participate in events, training sessions, tournaments, meetings, promotional activities or other Chimera Community initiatives, Chimera Community LLC may collect and use:

  • Photographs.
  • Video recordings.
  • Audio recordings.
  • Name, image, voice and likeness.
  • Event footage.
  • Team or community media content.

Such materials may be used only as described in this Privacy Policy and, where required, in accordance with a separate image and media release form.

3.6 Data Relating to Minors

Where a participant is a minor, Chimera Community LLC may process personal data relating to the minor and to their parent or legal guardian, including:

  • Identity and contact details.
  • Age and date of birth.
  • Parental authorisations.
  • Emergency contact details.
  • Event participation information.
  • Photographs and videos, where authorised.

Where required by law, processing relating to minors will be based on the consent or authorisation of a parent or legal guardian.

3.7 Health, Emergency and Safety Information

For certain events, sports activities, training sessions or activities involving minors, Chimera Community LLC may collect limited health, emergency or safety information, such as:

  • Emergency contact details.
  • Allergies or medical conditions relevant to participation.
  • Injury or incident information.
  • Information necessary to protect health and safety during activities.

Such information will be collected only where necessary and will be subject to enhanced confidentiality protections.

3.8 Technical and Navigation Data

When you use the website, Chimera Community LLC may collect:

  • IP address.
  • Browser and device information.
  • Operating system.
  • Pages visited.
  • Interaction data.
  • Session duration.
  • Approximate location derived from technical data.
  • Cookies and similar identifiers.

Further information is available in the Cookie Policy.

4. How We Collect Personal Data

Chimera Community LLC may collect personal data through:

  • The website and personal user area.
  • Online registration forms.
  • Membership forms.
  • Tournament, event and training registration forms.
  • Google Forms or other external forms linked from the website.
  • Email communications.
  • Payment and subscription tools.
  • Photographs and videos taken during activities.
  • Cookies, analytics tools and consent management platforms.
  • Communications from parents, guardians, staff, collaborators or partners.
  • Data transferred from A.S.D. Chimera as part of the continuation of the Chimera community, where legally permitted.

Where third-party tools such as Google Forms, Stripe, WordPress, Complianz or other platforms are used, personal data may also be processed by those providers in accordance with their respective roles as processors, independent controllers or joint controllers, as applicable.

5. Data Received from A.S.D. Chimera

As part of the cessation of activities and dissolution of A.S.D. Chimera, certain information relating to former members, participants, athletes, players, families, volunteers and supporters may be transferred to Chimera Community LLC, where legally permitted.

This may include:

  • Identification and contact details.
  • Membership-related information.
  • Participation history.
  • Photographs and videos taken during events, training sessions, competitions, meetings or other activities organised by A.S.D. Chimera.
  • Communications and records necessary to ensure continuity of the Chimera community.

Such data will be processed only for purposes connected with the continuation, operation and development of the Chimera community and in accordance with this Privacy Policy.

Where consent is required for the transfer or further use of specific categories of data, including images, videos or data relating to minors, Chimera Community LLC will rely on valid consent or authorisation where required by applicable law.

6. Purposes of Processing and Legal Basis

Chimera Community LLC processes personal data for the following purposes and legal bases.

6.1 Account and Membership Management

Chimera Community LLC processes personal data to:

  • Create and manage user accounts.
  • Manage memberships and subscriptions.
  • Provide access to member areas and services.
  • Administer renewals, cancellations and member communications.

Legal basis: performance of a contract or pre-contractual measures.

6.2 Events, Tournaments, Training and Community Activities

Chimera Community LLC processes personal data to:

  • Organise tournaments, events, clinics, training sessions and online programmes.
  • Manage registrations, selections, waiting lists and attendance.
  • Communicate organisational information.
  • Ensure proper operation of activities.

Legal basis: performance of a contract, legitimate interests and, where required, consent.

6.3 Minors and Parental Authorisations

Chimera Community LLC processes data relating to minors to:

  • Verify parental or guardian authorisation.
  • Manage participation in activities.
  • Ensure safety, supervision and emergency contact.
  • Document permissions for media, participation and communications.

Legal basis: parental consent or authorisation, performance of a contract, legitimate interests and, where applicable, legal obligations.

6.4 Images, Videos and Promotional Materials

Chimera Community LLC may use photographs, videos and other media content to:

  • Document events and activities.
  • Promote the Chimera community.
  • Publish content on the website, social media channels, newsletters or promotional materials.
  • Share relevant media with partners, sponsors, collaborators or service providers involved in Chimera Community activities.

Legal basis: consent, contractual authorisation, legitimate interests or, where applicable, separate
image and media release.

You may withdraw consent for future use of your image or media content where processing is based on consent. Withdrawal will not affect processing carried out before withdrawal and may not require deletion of materials already lawfully published, printed or distributed where removal is impossible or disproportionate.

6.5 Payments, Merchandising and Administrative Purposes

Chimera Community LLC processes personal data to:

  • Manage payments, subscriptions and orders.
  • Process merchandising purchases.
  • Issue invoices or receipts.
  • Handle logistics, deliveries and customer support.
  • Manage accounting and internal administration.

Legal basis: performance of a contract, legal obligations and legitimate interests.

6.6 Communications

Chimera Community LLC processes personal data to send:

  • Service-related communications.
  • Account, membership and event updates.
  • Safety or operational notices.
  • Newsletters and promotional communications.

Legal basis: service communications are based on contract or legitimate interests; marketing communications are based on consent where required.

6.7 Legal, Tax, Accounting and Compliance Purposes

Chimera Community LLC processes personal data to:

  • Comply with legal, tax, administrative and accounting obligations.
  • Respond to lawful requests from authorities.
  • Manage disputes, claims or complaints.
  • Enforce legal rights and contractual terms.

Legal basis: legal obligation and legitimate interests.

6.8 Security and Fraud Prevention

Chimera Community LLC processes personal data to:

  • Protect the website, accounts and systems.
  • Prevent fraud, misuse, abuse or unauthorised access.
  • Maintain technical and organisational security.

Legal basis: legitimate interests and, where applicable, legal obligation.

6.9 Analytics and Website Improvement

Chimera Community LLC processes technical and navigation data to:

  • Understand how the website is used.
  • Improve performance and user experience.
  • Monitor errors and technical issues.
  • Measure engagement with content and services.

Legal basis: consent where required by law, or legitimate interests where consent is not required.

7. Cookies and Similar Technologies

The website uses cookies and similar technologies.

Strictly necessary cookies are used to enable the website to function and do not require consent.

Analytics, statistics, marketing, tracking and similar non-essential cookies are used only where legally permitted and, where required, with your prior consent.

Cookie preferences are managed through the website’s consent management tool. Further information is available in the Cookie Policy accessible through the website footer.

8. Data Sharing and Third Parties

Chimera Community LLC does not sell personal data.

Chimera Community LLC may share personal data with:

  • Hosting and website providers.
  • Email and communication service providers.
  • Payment processors, including Stripe.
  • Form and productivity tools, including Google services.
  • Analytics, cookie and consent management providers.
  • IT, security and technical providers.
  • Accountants, legal advisers and professional consultants.
  • Event organisers, collaborators, coaches, staff and authorised partners.
  • Sponsors or commercial partners, only where necessary and legally permitted.
  • Public authorities, courts, regulators or law enforcement bodies, where required by law.

Depending on the circumstances, third parties may act as processors, independent controllers or joint controllers. Where required, appropriate data processing agreements or other safeguards will be implemented.

9. International Data Transfers

Chimera Community LLC is established in the United States. Accordingly, personal data may be transferred to and processed in countries outside the European Economic Area, including the United States.

Where personal data are transferred outside the European Economic Area, Chimera Community LLC will rely on appropriate transfer mechanisms and safeguards, including, where applicable:

  • Standard Contractual Clauses approved by the European Commission.
  • Transfers to providers certified under the EU–US Data Privacy Framework, where applicable.
  • Transfer impact assessments and supplementary measures, where required.
  • Other lawful transfer mechanisms available under applicable data protection laws.

These safeguards are intended to ensure an adequate level of protection for personal data in accordance with GDPR requirements.

10. Data Retention

Chimera Community LLC retains personal data only for as long as necessary for the purposes for which they were collected, unless a longer retention period is required or permitted by law.

In particular:

  • Account and membership data are retained for the duration of the account or membership and, generally, for up to 24 months after inactivity or termination, unless longer retention is required.
  • Event and participation records are retained for the period necessary to manage the relevant activity and related claims or administrative requirements.
  • Payment, transaction, invoice and accounting data are retained for the period required by applicable tax, accounting and legal obligations.
  • Marketing data are retained until consent is withdrawn or the user unsubscribes.
  • Photographs and videos may be retained for as long as they remain relevant to the documentation, promotion and historical archive of the Chimera community, unless consent is withdrawn and deletion is technically and legally possible.
  • Data relating to disputes, claims or legal matters may be retained until the relevant limitation periods have expired.
  • Technical logs are retained for a limited period necessary for security and operational purposes.

After the applicable retention period, personal data will be deleted, anonymised or securely archived where legally permitted.

11. Your Rights

Subject to applicable legal conditions and limitations, you may exercise the following rights under the GDPR:

  • Right of access.
  • Right to rectification.
  • Right to erasure.
  • Right to restriction of processing.
  • Right to object to processing.
  • Right to data portability.
  • Right to withdraw consent at any time, where processing is based on consent.
  • Right not to be subject to automated decision-making producing legal or similarly significant effects.

To exercise your rights, please contact Chimera Community LLC at: info@chimeracommunity.com

Chimera Community LLC may need to verify your identity before responding to a request.

You also have the right to lodge a complaint with a competent data protection supervisory authority in your country of residence, place of work or place of the alleged infringement.

12. Withdrawal of Consent

Where processing is based on consent, you may withdraw your consent at any time by contacting Chimera Community LLC at info@chimeracommunity.com or by using the relevant account, unsubscribe or consent management tools where available.

Withdrawal of consent does not affect the lawfulness of processing carried out before withdrawal.

If you withdraw consent to processing that is necessary for a specific service, activity or membership feature, Chimera Community LLC may be unable to provide that service, activity or feature.

13. Children and Minors

The website and services may be accessed by minors only with the involvement, consent or authorisation of a parent or legal guardian where required.

Parents and legal guardians are responsible for ensuring that information provided on behalf of minors is accurate and that all required permissions are validly granted.

Chimera Community LLC may request evidence of parental or guardian authority where reasonably necessary.

If Chimera Community LLC becomes aware that personal data relating to a minor have been provided without the required authorisation, it may delete the data or suspend the relevant account or participation.

14. Data Security

Chimera Community LLC implements appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, disclosure or destruction.

These measures may include:

  • Access controls.
  • Authentication systems.
  • Secure hosting environments.
  • Encryption or pseudonymisation where appropriate.
  • Data minimisation.
  • Confidentiality obligations.
  • Internal access restrictions.
  • Periodic review of security measures.

Access to personal data is limited to authorised persons and service providers who need such access for legitimate operational purposes.

15. Automated Decision-Making

Chimera Community LLC does not engage in automated decision-making or profiling that produces legal effects or similarly significant effects on users.

16. External Links and Third-Party Platforms

The website may contain links to third-party websites, platforms, social media pages or external tools.

Chimera Community LLC is not responsible for the content, availability, security or privacy practices of such third parties.

Users should review the privacy notices and terms of any third-party services they access.

17. Changes to This Privacy Policy

Chimera Community LLC may update this Privacy Policy from time to time to reflect changes in its services, legal requirements or data processing practices.

The updated version will be published on this page with the relevant revision date.

Where changes are material, Chimera Community LLC may provide additional notice by email, account notification or website notice.

18. Contact

For any questions regarding this Privacy Policy or the processing of personal data, please contact:

Chimera Community LLC
30 North Gould Street
82801 Sheridan, Wyoming
United States of America
Email: info@chimeracommunity.com